Create a dismissal process for your company

Issuing warnings

Document performance issues

Start by thoroughly documenting any performance issues. Keep detailed records of specific incidents, dates, and the impact on the team or company. This documentation is essential for providing a clear, factual basis for any warnings or performance improvement plans (PIP).

Prompt ChatGPT to help you create a template for documenting these issues:

Create a template for documenting employee performance issues, including specific incidents, dates, and impacts.

Communicating expectations and consequences

Now let’s use ChatGPT to help create a script for a meeting to issue a formal warning to the employee:

Draft a script for a meeting to issue a formal warning to an employee, outlining expectations and consequences.

Implementing a performance improvement plan (PIP)

Set goals and timelines

Use ChatGPT to develop a Performance Improvement Plan (PIP) that sets specific, measurable goals and realistic timelines for the employee to achieve. The PIP should be clear on what improvements are needed, how progress will be measured, and the time frame for achieving these goals.

Prompt:

Create a Performance Improvement Plan template with sections for goals, timelines, and progress tracking.

Provide support and monitor progress

Provide the necessary support to help the employee succeed. This may include additional training, regular check-ins, and access to resources. Monitor their progress closely and provide feedback regularly. Document all interactions and progress to ensure transparency and accountability.

Prompt:

Write a plan for supporting an employee through a PIP, including regular check-ins and resources available.

Conducting a termination meeting

Communicate the decision compassionately

Let’s use ChatGPT to help us write a script again. ChatGPT is especially good at striking the balance needed between professional and empathetic for these kinds of situations.

Prompt:

Draft a compassionate termination meeting script that explains the decision clearly and allows for employee questions.

Handling final paperwork and exit procedures

If you’re unsure of all the boxes to check during an exit procedure, consult ChatGPT:

Create a checklist of final paperwork and exit procedures to complete during a termination meeting.

Terminating an employee shouldn’t be a surprise (unless it’s a layoff). Giving your employee ample notice about their performance and management’s perspective will lead to a respectful process. While the conversation won’t be easy, AI can help you prepare for a direct and compassionate termination procedure.

This tutorial was created by Jonah.