Create HR policies for your company

Step 1: Ideate types of policies you might need for your business

To begin, it's important to identify which HR policies are most relevant for your specific business. The type and size of your company, as well as your industry, will influence which policies you need to prioritise.

Use the following prompt with ChatGPT to generate a customised list of essential HR policies:

I'm starting a new business and need help identifying essential HR policies. My company is a [brief description of your business type, size, and industry]. Can you provide a list of important HR policies I should consider implementing, along with a brief explanation of why each is important?

In this instance, ChatGPT suggested the following policies:

• Equal Employment Opportunity (EEO) Policy
• Remote Work Policy
• Code of Conduct
• Employee Onboarding and Offboarding
• Performance Management
• Compensation and Benefits
• Leave and Time Off
• Data Privacy and Security
• Health and Safety
• Disciplinary and Grievance Procedures
• Anti-Harassment and Anti-Bullying
• Professional Development and Training
• Work Hours and Attendance
• IT and Communication Policies
• Employee Handbook

Step 2: Create a draft policy outline

From here, you can choose which policies to create, develop and implement using ChatGPT’s help.

For this tutorial, we’ll go with the first one: Equal Employment Opportunity (EEO) Policy. Now that ChatGPT has context about our business, we can prompt it for help outlining this policy.

Prompt:

I need help drafting a [type of policy]. Can you help me create an outline for this policy?

Review and refine the outline, and ask for any necessary changes. For example:

How can we expand on the 'Prohibited Conduct' section to include more contemporary issues like micro-aggressions or unconscious bias?

Step 3: Turn the outline into a full draft

Once you’re happy you have a comprehensive outline, you can request a full draft from ChatGPT.

Prompt:

Based on this outline [and our modifications discussed], can you draft a full [type of policy]? Please keep it concise but comprehensive.

ChatGPT will draft the full policy for you. Review it carefully. If you need changes, be specific about what you want modified. This might include:

• Strengthening the language where needed
• Fine-tuning the language and style
• Adding company-specific details, e.g.
  • Your HR manager's name is Sarah Johnson
  • Where discrimination complaints can be filed, e.g. through your online HR portal or via email

As a final step, ask ChatGPT to help you turn this into a distribution-ready document.

Prompt:

The content looks great now. Can you format it in a professional policy document style with clear headings and subheadings? Also, please add a footer with 'Last Updated: [Current Date]' and 'Page X of Y' notation.

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To save time, ask ChatGPT to give you the policy as a downloadable doc:

Can you make it a downloadable document?

Step 4: Create further policies

Repeat steps 2-3 for all policies you need drafted.

Remember, while Claude can help draft policies, it's crucial to have the final version reviewed by your legal team and HR professionals to ensure it meets all legal requirements and aligns with your company's specific needs and culture.